Encourage them to use it, and continuously evaluate and analyse which quadrant is doing the heavy lifting. Show your team how to create an Eisenhower Matrix. That initial assessment will help you to diagnose the productivity of your team and discover where the bottlenecks are. Use Excel to create a simple table, naming the task and the time they spent on it.Ĭollect all the data into one spreadsheet and work through the list, marking up which quadrant the task falls into. How to use the Eisenhower Matrix at workĪsk your team to log what they spend their time on during one week. Read our art of delegation guide to learn more. *Reassigning work is one of the hardest skills to learn. When it’s in your sights, move it along to someone better equipped. Those three questions will help you swiftly spot urgent, but unimportant projects on your apprentice’s to-do list. Why is this worker doing an apprenticeship? What business goals are they trying to fulfil? Does this task help them to meet that business goal? You need to have a clear view of the overarching business goal and the purpose of your team. The third Eisenhower Matrix quadrant will become familiar territory. Managers, (and apprenticeship managers in particular), need to be adept delegators. Engage in idle chit-chat with colleaguesĬan the Eisenhower Matrix be used as a management tool?.Scroll through social media during work hours.Attend a leadership training workshop next week.Conduct market research for new product development.Submit the monthly sales report by end of the day.Prepare for upcoming client presentation.But when completed, they will bring you closer to your objectives and goalsĪn example of a completed Eisenhower Matrix:.You can identify scheduled tasks because: These tasks can be scheduled for your attention later. If a task is important, but not urgent, it means you have more time to do it. Is a skills gap in another department causing urgent, important work for you? For example, the skills your worker is learning via their apprenticeship might be needed elsewhere too Plan for problems – why does urgent work keep arising? What process can you put in place to give the worker more breathing room?.If the workload is falling overwhelmingly in quadrant one (do), that’s quite a stressful space to exist in. Providing feedback to workers in a timely manner.Submitting expenses within required timescales.Focusing on your apprentices approaching their exams or programme completion date.Important versus unimportant, and urgent versus non-urgent, using this table:Įxamples of Eisenhower’s urgent and important tasks are: It asks you to categorise tasks into four quadrants. You are feeling burnt out, have no energy or feel stressed.You are short of time, skipping lunch breaks, or working late in the evening just to get it all done.You have few personal accomplishments that demonstrate the value of your hard work.You and your team give it their all, but it doesn’t translate into your goals Your to-do list only grows, never shrinks.You have trouble saying ‘no’ when colleagues ask for help.If you see yourself in the following list, it’s likely the Eisenhower Matrix is the remedy you’ve been looking for: It’s a particularly useful tool for managers organising the task list of their team, and individuals grappling with their own workload. Master Your Emotional Intelligence Course (New!)Īside from The Eisenhower Matrix, there are several techniques you could use to improve productivity, including:Īnyone can use the Eisenhower Decision Matrix, (or the Eisenhower Priority Matrix as it’s sometimes called).IEMA Environmental Sustainability Skills For Managers.IEMA Environmental Sustainability Skills For The Workforce.IEMA Certificate In Environmental Management.NEBOSH Environmental Management Certificate.ILM Level 5 Award in Leadership and Management.ILM Level 3 Award In Leadership And Management.ILM Level 5 Award in Leadership & Management.ILM Level 3 Award in Leadership & Management.Master Your Emotional Intelligence Course (NEW!).IEMA Foundation Certificate In Environmental Management.IEMA Certificate in Environmental Management.
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